The basics - Shotlists

A shotlist is a selection of catalog references to shoot, with a deadline.

Principle

A shotlist groups Catalog references to shoot for the same operation: a collection, a campaign, a batch of urgent products, etc. It has a name, a description, and start and end dates.

When you open a shotlist, you find its references and the tracking of the expected views according to the Specifications. The same reference can belong to several shotlists.

The list of shotlists

The list of shotlists of an account shows a table with, for each shotlist:

DeadlineThe end date of the shotlist. A past deadline is displayed in red.
ProgressThe number of Not started, Planned, In progress and Shot references, as well as the Total (same statuses as in the catalog).

List of an account's shotlists: search by shotlist, reference or EAN, and progress table with the deadline of each shotlist

If you have access to several accounts, choose the account with the account selector: it is shared with the catalog.

The search bar finds a shotlist by its name, but also by a reference or an EAN it contains. Check Extend the search to search for part of a reference or EAN. You can also paste a list of references.

Create a shotlist and add references to it

From the catalog

Select the references in the catalog.
Click Add to in the selection bar, then A shotlist.
Choose an existing shotlist (a search is available) or click + New shotlist.

A message confirms the number of references added. The See the shotlist link opens the shotlist directly. References already present are not added a second time.

On the catalog cards, the Shotlist · name label shows the shotlists of each reference: click it to open the shotlist.

By Excel import

From a shotlist, click Import an Excel file in the left column.

Choose to add the references to a new shotlist (name, description, start and end dates) or to an existing shotlist.
Upload your file (.xlsx, .xls or .csv, 20 MB maximum). It must contain a column of references or EANs. A template file can be downloaded from the import window.
Start the import.

References in the file that are not yet in the catalog are added to it, then linked to the shotlist.

View a shotlist

The left column of a shotlist shows:

InformationThe description and the start and end dates. Modify lets you change them and Delete deletes the shotlist.
Production follow-upOne bar per shooting method shows the progress of the views produced compared with the views expected in the specifications. Hover over a bar to see the percentage. These figures cover the whole shotlist: they do not change with the search or filters.

Shotlist view: information and sharing at the top of the left column, production follow-up by shooting method below

To remove references from the shotlist, select them then click Actions > Remove from shotlist. The references and their media remain in the catalog. Likewise, deleting a shotlist deletes neither the references nor their media.

Plan the shoot of a shotlist

To have the references of a shotlist shot, select them then click Add to > A production. Choose an active production or create a new one: the references are added to the production's references to shoot and switch to the Planned status.

Plan the shoot: selected references, then Add to > A production, with the list of productions and their number of references

You then track their progress in the Live (see Tracking References to Shoot).

A brand that works with partner accounts (delegation) can share its shotlists with them: open the shotlist and click Share, then choose the partner accounts.

	Brand (catalog account)	Partner account
View and modify	All the catalog's shotlists	The shotlists it created and those shared with it
Delete	All shotlists	Only the shotlists it created
Share	The shotlists it created	No

Guests do not have access to shotlists.
Restricted users only see the references within their catalog scope. Only administrators can delete references from the catalog.

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Shotlists