There are two ways to rename in approval:

• Individual renaming: From the zoom, click on the Rename button next to the file name
• Multiple renaming: Click on the Rename link next to the Reference to open the renaming table

Understanding the renaming table

The table displays a line per selected file and consists of several columns:

[[gsTable]] | Reference | Product Reference from the Catalog | ✅ Editable |
| View | File view code | ✅ Editable |
| [Custom Variables] | Dynamic columns according to the export pattern (e.g., Collection, Brand, Color...) | ✅ Editable |
| Folders | File storage folder | ✅ Editable |
| Name | File name generated automatically | ✅ Editable |
| Exports | Name of the export used for naming | ❌ Not editable|
| Alerts | Reason for the alert if present | ❌ Not editable |
| Status | File status | ❌ Not editable |
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[[gsGoodToKnow title="Good to Know"]]

The columns of custom variables (Collection, Brand, Color, etc.) only appear if they are used in the export naming pattern.

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Editing file names

Simple cell editing

1. Click on the cell to edit
2. The cell becomes editable
3. Enter the new value
4. The Name column updates automatically in real-time

Autocomplete on the reference

When editing the Reference column, Grand Shooting automatically suggests corresponding references from the catalog.

Copying a value across multiple lines

As in Excel, it is possible to drag a cell downwards:

1. Select a cell
2. Drag down to copy the value to the following lines

⚠️ Attention: This action copies the value, it does not increment it automatically.

Finally, remember to Save to record the changes or click on Cancel to abandon the changes.

Impact on the catalog

When a column corresponding to a catalog variable is modified (that is, the exports rely on fields filled in the catalog, like Collection, Brand, Color...), two actions occur automatically:

• The catalog is updated for the concerned reference
• All files of this reference are automatically renamed

Example:

‍Changing the Collection from "WINTER2024" to "SUMMER2024" on a file of the reference ROBE-123.

• All files of ROBE-123 will be renamed with "SUMMER2024"
• The catalog data of ROBE-123 will be updated

[[gsGoodToKnow title="Good to Know"]]

If the pattern uses the variable {$PICTURE_REF} (reference extracted from the Live), the file name does not change when modifying the catalog reference. Only the association between the file and the catalog reference is modified.

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Managing storage folders

The Folders column allows defining where the file will be stored upon download.

Automatically generated folders

Folders can be generated automatically based on the export settings. If the exports are based on a catalog field, then modifying this field changes the folder name (and the catalog field).

Creating a folder manually

Simply enter the folder name in the cell: AH24.

Creating a hierarchy

Use the / to create subfolders: AH24/E24 → The file will be placed in the folder AH24, then in the subfolder E24.

[[gsGoodToKnow title="Good to Know"]]

• The change of folder is effective at the time of download
• If the export applies a naming rule, the retouching deposit folders are not kept
• If the export applies no rule, the hierarchy persists

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Understanding alerts

The Alerts column indicates if there is a problem with the file. Here are the alerts related to renaming:

• Reference absent from the catalog: The reference does not exist in the catalog → Correct the reference or add it to the catalog
• Unexpected views: The view code does not match the specifications → Correct the view code
• Empty replacement field: A variable in the pattern has no value → Fill in the variable or rename manually

When the error is corrected via renaming, the alert disappears automatically!

Renaming a broadcasted file

If a file with the status Broadcasted is renamed, a pop-up appears after saving to propose re-broadcasting the file. It is possible to check Apply to next renamed files to automate re-broadcasting during future renamings.

Consulting the renaming history

All renamings are traced in the file's history, accessible from the zoom. The history is unlimited, non-editable, and visible to all users.

Tips and best practices

• Use the line stretching to save time on repetitive changes
• Check the Exports column to know which pattern is applied
• Correct alerts directly in the table to make them disappear
• Activate automatic re-broadcasting if broadcasted files are often renamed
• Consult the history in case of doubt about a previous renaming