Who can approve files?

• All users with access to the Approval stage
• Guests specifically added for approval: the feature is accessible from the left column of the approval.

Approval and rejection of files are done directly from the approval interface, either individually or in bulk.

Approving a file

To approve one or more files:

1. Individual Approval: Click on the green circle located under the thumbnails or in the zoom view
2. Bulk Approval: Select an entire Reference or an entire page, then approve the set

Once approved, the file automatically moves to the Approved status.

Rejecting a file

To reject one or more files:

• ‍Individual Rejection: Click on the black circle located under the thumbnails or in the zoom view‍
• Bulk Rejection: Select an entire Reference or an entire page, then reject the set‍
• Recommendation: Zoom in on the file to add a comment or an Annotation explaining the corrections to be made

The file then moves to the Rejected status and returns to Post-production for correction.

[[gsGoodToKnow title="Good to Know"]]

Do not confuse:

• Reject: The file requires corrections and will be reprocessed
• Ignore: The file is ultimately no longer desired in the Production

To ignore a file, use the file's individual menu and click on Ignore. A filter appears at the top of the application to be able to find them.
In case of an error, it is possible to restore the file.

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Custom Rejection Reasons

In the settings of Production > Alerts and workflow (accessible to the production's producer), you can configure predefined rejection reasons. When this option is enabled:

• Click on the rejection button
• Select the appropriate reason from the dropdown menu that appears
• The reason will be automatically communicated to the retoucher and appears in the file's history

Note: rejection reasons are not available during bulk approval.

Automatic Approval

It is possible to activate automatic approval in the Production settings: all files will then be automatically approved, except those presenting alerts raised by the platform which will require manual approval.

Tracking Approval Statuses

Use the status filters to track the progress of the approval. Depending on the display mode, the counters displayed correspond to the number of files in each status (Image Mode) or to the number of References.

Image Mode / Summary Table:

• To be approved: Awaiting approval
• Rejected: Rejected, requires corrections
• Approved: Approved and ready for distribution
• To be distributed: Ready for distribution (in the case of an account configuration involving double approval)
• Distributed: File sent to the SI
• Error: Distribution error

Reference Mode:

The system applies specific rules to determine the overall status of a Reference:

• To be approved: ≥1 media awaiting + 0 media rejected
• Rejected: ≥1 media rejected (priority status)
• Approved: ≥1 media approved + 0 media awaiting + 0 media rejected
• To be distributed: ALL media to be distributed
• Distributed: ALL media distributed
• Error: ≥1 media in error

Impact on Distribution

If automatic distribution is configured, only files with the Approved status will be distributed according to the established settings.

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