Export allows for the automatic sending of validated files from the Approval stage to an FTP server or a WebDav server. The configuration is performed by the account administrators.
Broadcasting is directly linked to the Approval stage, that is, at the end of the Production workflow. Once the files are in the Approved status, they are automatically sent to your FTP or WebDav server. They then move to the Broadcasted status.
With each broadcast, Grand Shooting sends the files in the Approved status that have not already been sent to the FTP or WebDav server. Thus, files are only sent once. Files in the To be approved, Rejected, Ignored status are not broadcasted.
The naming of the files remains identical to that validated on the platform. There is no change made during the broadcast. However, it is possible to follow a specific file structure.
If the names of the files change, Grand Shooting may or may not rebroadcast them on the FTP / WebDav server.
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In some cases, a double validation can be set up on an account (enterprise license). From then on, the broadcast is made on the To be broadcasted status instead of the Approved status.
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The setting is accessible to account administrators via the personal space.
Click on WebDav Broadcasting or FTP Broadcasting then Add a broadcast.
Fill in the form fields then click on Save.
| URL | Server connection address for FTP / webdav |
| Login / Password | Login credentials for the FTP / webdav server |
| Port | Indicate the server port |
| SFTP | Check this box to activate the SFTP protocol |
| Drop folder | Naming convention used to create the folders into which files will be transferred. You can insert variables to make the folders dynamic: in this case, Grand Shooting retrieves the information loaded in the catalog to create the sub-folder. |
| Include folders in the file name | The files to be transmitted are sometimes organized in sub-folders. Technically, it can happen to send 2 files with the same name from 2 distinct sub-folders. In this case, we recommend checking this box. The file names will then be prefixed with the folder structure. |
| Exports broadcasted | Select the export(s) for which files should be sent to the FTP / webdav server |
| Broadcast frequency | You choose the days of the week for which the broadcast should be done. By default, the broadcast is triggered at midnight (0h and 0 min). You can choose to broadcast every hour or at specific hours by checking the hours and minutes. Broadcasting is limited to 2 per hour. |
The broadcast will be valid for Productions created from the day the broadcast was created.
In our example:
Once the broadcast is set up, a summary table appears.
Click on Modify to update the broadcasting information (for example, your password if it changes regularly). The changes made will impact the Productions on which this broadcast was active. However, files that have already been broadcasted will not be resent.
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It is not possible to modify the broadcasted export once the broadcast is set up. If needed, we invite you to create a new broadcast.
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The Delete button is also available.
The creation date appears: only the files from Productions created after this date are broadcasted.
In our example, the broadcast will be triggered for Productions created after July 16, 2024.
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The connector is not compatible with installations requiring an SSH key or a certificate.
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